Childcare Reimbursement

Program Overview

Effective October 1, 2023, LBNL implemented a childcare reimbursement program for Postdoctoral Scholars. Postdoctoral Scholars are eligible to receive childcare reimbursement up to $2500 per calendar year (January 1 – December 31) for expenses incurred during the Postdoctoral Scholar’s appointment period. Beginning October 1, 2024, the total reimbursable amount will increase by $100 per year as follows: 

October 1, 2023 - $2,500

October 1, 2024 - $2,600

October 1, 2025 - $2,700

October 1, 2026 - $2,800

Eligible expenses for 2024, 2025, and 2026 must be incurred on or after October 1st of each applicable calendar year for the increased amount to be applied to the reimbursement. 

Eligibility and Requirements

1. Eligible Postdocs must have an active Berkeley Lab Postdoc Appointment in one of the following job codes (R32.1, R32.2, R32.3, R32.4)                 

2. Qualified dependent(s) include children, who are age 12 or under, as of the date the expense is incurred and living in the home of the eligible Postdoc. (Acceptable verification documents are either the child's birth certificate or passport and identification showing the child is a qualified dependent) 

3. Documentation must include receipts from a licensed childcare provider. 

4. Documentation for eligible expenses must be submitted by the submission deadline date following the three (3) month period for which childcare reimbursement is sought as specified below:

Dates Expenses Incurred  -  Submission Deadline Date

October 1 - December 31        Submit no later than January 31

January 1 - March 31                    Submit no later than April 30

April 1 - June 30                            Submit no later than July 31

July 1 - September 30                   Submit no later than October 31

Procedures for Processing Reimbursement Claim

Eligible Postdocs should submit the Postdoc Childcare Reimbursement Form no later than the last day of the month following the quarter in which the childcare expense was incurred. Childcare providers must be licensed in order for expenses to be eligible for reimbursement.

Postdoctoral Scholars will be required to certify on the reimbursement form that the expense is not being claimed under any other program either offered by the university or fellowship program. 

The childcare reimbursement is paid through payroll as taxable earnings to the Postdoc as per Internal Revenue Code (IRC) regulations. 

Safe Harbor DCP may also be withheld if applicable (if the Postdoc's regular wages are subject to Medicare and Safe Harbor deductions, then this reimbursement would be as well.)

NOTE: Two Postdoc parents cannot claim the credit for the same provider care for an eligible child unless the provider care exceeded the term dollar limit. The second Postdoc parent may claim the additional expense reimbursement.


Please email if you have any questions.



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